elastic business PROJECTS

 

Project management

elastic business PROJECTS allows companies to plan and manage all their projects in an integral manner, following different globally recognized standards such as those which are published in the PMBOK guide by the Project Management Institute (PMI), which also promotes certain best practice in project management through its certification programs.

It is a solution that covers all perspectives of project management: from the direction of the company with regards to the total project portfolio; through the role of the project manager who is responsible for planning the scope and the employed resources used for every one of them; to the execution of every task a project consists of, the instructing of those who are involved, coordinating them with their peers, etc. It also includes a set of common tools that facilitate the coordination of activities, the extraction of information and the communication with third parties.

Project management is the discipline of organizing and managing resources, so that you can finish all the work required for a project within a defined scope, time and cost; understood as a project, which is temporary, unique and progressive, and is undertaken in order to create a product or service that is also unique. This type of project management significantly affects the profitability of a company, from treasury to customer satisfaction and the quality of life of the staff.

elastic business PROJECTS is aimed at companies and departments that work on projects and seek to implement a management model based on PMI guidelines, which enables them to take on more workload without losing control over resources and without introducing too much bureaucracy. The solution is not only to provide the organization of project management software. It must be complemented with the implementation of best management practices, leading to a drastic reduction in costs and time involved, which then directly impacts the profitability of the company.

dynamic

elastic business PROJECTS features


  1. Company perspective
    • Portfolio of projects: centralized log and history of realized projects, ongoing projects and potential projects.
    • Quantity and capacity of resources: consultation and assessment of the feasibility of carrying out current projects, taking into account the allocation of resources, cost per hour, availability, estimates, etc. Possibility of reallocating resources or resize, re-plan, or outsource projects, based on the available data.
    • Economic analysis: budgeted, realized and predicted value of all economic movements, costs and inventories related to the projects. Ability to view aggregated values, per month, per project, per client, per project manager, per work package, etc.
    • Forecasts and potentials: assigning probabilities of execution for potential projects.
  2. Project perspective
    • Scope management: hierarchical breakdown of work packages that must be developed in order to complete the project.
    • Planning and monitoring: temporal organization of work packages presented by using the Gantt diagram and by showing contrasts between expected and actual developments.
    • Billing: confirmation of revenues, expenses, charges and payments, with the possibility of integration with the corporate ERP.
    • Cost control: confirmation of costs of suppliers, human resources and facilities which can be broken down by months or work packages.
  3. Operational perspective
    • Dedication of resources: assigned work packages, effort required per package and allocation of actually dedicated hours.
    • Requirements and risks: customer expectations and deviations caused over time.
    • Deliverables: option of bringing together various deliverables within one work package or defining deliverables at the project level. Definition of responsables, status, priority, due date and actual date of delivery.
    • Incidents and changes: continuous monitoring of these events, actions aimed at correcting them, response time, resources employed and the impact on the project (scope, time and costs).
  4. Common tools
    • Document Management (ECM): access to a centralized repository where the documentation is stored relative to the set of projects, with potential to generate relevant documents by using templates, such as acts of constitution, monitoring reports, performance reports, management plans, requests changes or acts of closing.
    • Process management (BPM): modeling of the jobs included in the project and processes. Each process is composed of a complex sequence of interrelated activities, with workflows indicating the sequence of activities to be done and who should perform those, and forms to assist users in realizing their activities. The process engine (BPM) manages the status of each process and assigns any person responsible the activities that have to be done at any given time.
    • Reports and Charts: filters, groups, pivots, exports, etc.
    • Indicators (KPI): real-time calculation of relevant indicators for project management and visualization and monitoring through the control panel.
    • Interoperability: integration with other corporate systems to avoid repeating efforts in entering data and ensuring the correct timing thereof. ERP. CRM, tools for project planning, etc.